Minutes of the Board of Directors for June 6, 2024

Call to Order

The meeting was held in person at the MAR Clubhouse and called to order at 5:30 pm. Carla Gurovich, Jack Williams, Jim Buck, Jim Williams, Riah Onstott, Danny Babish, and Ronnie Thomas were present. Chris M., MAR operations manager, and Ellen R., Membership Committee Chair, were also present. Guests present: Greg L., Ron H., and Justin T.

Guest Comments

Approval of May 9, 2024, Meeting Minutes

• Motion by Jim B, Riah 2nd - approved

Motions Passed Since May 9th Meeting

• n/a

Ron & Justin Proposal for Non-Traditional Campsite Unit

• Self-contained utility trailer 16x8x13 licensed/plated to be built; green metal roofing/log siding.
• Ron & Justin will send e-mail of plans and contractor’s business card.
• Chris will send a copy of site agreement and samples of roofing/siding.

Manager’s Report

Report was emailed on 6/06/2024 and is pasted to the bottom of these minutes (meeting discussion points in red).

• Chris to order dumpster/roll-off and have staff clean up area behind the dumpsters ASAP.

Membership Report – Ellen R (via email)

The Membership Committee’s last meeting was May 19, 2024. We discussed:

• Welcomed Duke, finished Kathy O’s term of this year.
• Created a follow-up procedure in the office to invite incomplete applicants to events for signatures.
• Membership Mixer preparations.
• Information for the website.
• How to encourage waitlisted men.

Membership Count as of May 18, 2024:

• Males: 297 (62.9%)
• Females: 175 (37.1%)
• Total: 472
  • Full: 351 (74.05%)
  • FOM: 123 (25.95%)

Waitlist as of May 18, 2024:

• 28 men, dating from 9/16/20. One man has been on the waitlist for 4 years.
• No men have cleared the list in months. Hoping the Year of Women will help this situation.
• $10,155 annually if the waitlist was eliminated.

Standards of Conduct change regarding gas/diesel fuel vehicles up the road?

• [Agenda item for discussion and references the recent incidences we've had with members driving up the road toward the Memorial Garden in gas/diesel vehicles. It has been suggested that signs could be posted on that one road saying something like no gas/diesel vehicles without authorization. Not sure we need a reference in the SOC or not.]
• Sign suggestion for emergency access road:
  • Access:
    • Golf Carts – Welcome
    • Other motorized vehicles – Emergency or Permission Required!
  • Need caution signs and/or no ranch liability for damage.
• Need education for members to not monopolize the time of new members.
• If a member sees something inappropriate, they need to report it to the membership committee and/or office.

Treasurer’s Report (May Financials emailed to Board on 6/5/24)

DOWNLOAD PDF FOR FULL TRESURER'S REPORT

OLD BUSINESS

Infrastructure Project Update – Jim Williams & Jack Williams

• The Contractor has hired a company to re-do the piers for decking within the next 2 weeks. Pump work and leak need to be fixed in the pool – specialist coming out in 2 weeks.
• Losing about an inch a day of water = $100 per day.
• May need to do a quick fix soon and then a full fix in the fall.
• Question was asked whether the slide has been fired up to see if it has any effect on the leak. Pumps don’t have enough suction to overcome gravity – check ball to be installed.
• Eco glaze pushed off until fall rather than emptying and refilling water in the pool.
• Carla wants to look at the color we approved and possibly going to a darker color.

Financing:

• No bills received in the last month.
• Electrician will be higher cost than anticipated.
• Steps don’t need as large of a landing or safety railing which may save money.
• Jack can’t find a concrete guy to work on it currently.
• Maybe $30k (more or less) for the project.
• We won’t pay the contractor until the job is complete – our contract does not require payment yet.
• Jack to send a brochure out to the full Board again with recommendations for color.

Technology & Wi-Fi Update & Recommendations – Riah

• Some internet devices need to be replaced down near the courts. Need $1,000-1,200 from his budget to fix.
• Members are being rude about wanting help with filling golf cart tires during employee off hours. Carla noted that MAR does not offer this as a service and golf cart owners are expected to provide their own compressors and air. Riah offered to donate an air compressor to be kept in the garage with a hose only on the outside of the garage, so it doesn’t disappear.
• Need off-duty signs for employee sites. Manager’s report and/or Membership report to members not to harass employees, especially when they are not on duty.
• Riah and Chris will discuss ticket order software for work orders.

Status of Draft Volunteer Policy Sent via Email

• Discussed during manager report.
• Chris will send an email to BOD.

New Business

• Any new items will be discussed at the next board meeting.

Next Meeting

• Regular Meeting – July 11 @ 5:30 – Thursday in person at MAR.
• Business Plan special meeting – TBD

Adjourn

• Motion from Jack, 2nd by Jim B; unanimously approved. 6:59 pm