Minutes of the Board of Directors for April 11, 2024

Call to Order

The meeting was held via Webex and called to order at 4:30 pm. Carla Gurovich, Jack Williams, Janet St John, Jim Buck, Jim Williams, Riah Onstott, and Ronnie Thomas were present. Chris M., MAR operations manager, and Ellen R., Membership Committee Chair, were also present. No guests were present.

Guest Comments

Approval of January 4, 2024 Meeting Minutes

• Motion to approve by Jim B, 2nd by Janet. All approved.

Motions Passed Since January 4th Meeting

• April 1 Motion from (Jack, 2nd from Ronnie) to Approve Parking Lot Configuration as proposed by Bob L. (all in favor via email)

Manager’s Report

Report was emailed on 4/11/2024 and is pasted to the bottom of these minutes along with additional edits.

Membership Report – Ellen R (via email)

The Membership Committee’s last meeting was March 24, 2024. We discussed:

• Clean up weekend next big opportunity for signatures, for approximately 30 incomplete applications.
• Decided to keep a notebook-like calendar at the Membership Committee desk in the office to track tours given, incomplete applicants contacted, etc.
• Discussed recommended consequences for inappropriate behavior; removing fines.

Membership Count as of 3/24/2024:

• Male: 294 (62.6%)
• Female: 176 (37.4%)
• Total: 470 (down from over 500 last April)
  • Full: 351 (74.7%)
  • FOM: 119 (25.3%)

Waitlist as of 3/24/24:

• 30~ men, dating from 6/21/22.
• No men have cleared the list in months. Hoping the Year of Women will help this situation.
• Looking forward to Volunteer Policy on wait-listed men.
• Kathy O. has resigned from the committee due to upcoming knee surgery. Just added Duke M as a replacement as of today (4/11/24).

Treasurer’s Report

DOWNLOAD FULL MINUTES FOR TREASURER'S REPORT

OLD BUSINESS

Infrastructure Project Update – Jim Williams & Jack Williams

• Hot Tub, Pool & Deck Update:
  • Jack is working on getting lower estimates for stairs – metal versus wood is better long term.
  • $100k still owed, then add stairs and electrical = $57,000 more. Total: $157k still owed.
  • $92k in cap improvement account; assessments still being paid that are not included in that amount.
  • Chris will do A/R end of April to find out who has not yet paid and will transfer to cap improvement account.
  • $25k transfer from memorial account – brings us to $117k – still $40k short minus uncollected assessment fees.
  • $50k from C&C was already approved.
  • Motion to execute a loan for the remaining $50k commitment – Janet moves; Riah second. All approved.

Jack needs to get formal estimates for the steel stairs to the board for approval. Janet needs to connect contracts to the budget – add a column for each contract to match up payments with contracts.

Technology & Wi-Fi Update & Recommendations – Riah

• No updates; all running fine.

Status of Draft Volunteer Policy Sent via Email

• Janet and Chris will get to the board this week.

New Business

• Any items will be discussed at the next board meeting.

Next Meeting

• Regular Meeting – May 9 – Thursday in person at MAR at 5:30 pm

Adjourn

• Motion from Riah, 2nd by Jim B; unanimously approved.